Every legal date Abide.Rent tracks, and when it reminds you
Each date, the law behind it, who is asked to act and the exact days Abide.Rent sends reminders.
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This is the reference list: every date Abide.Rent works out, when it is due under the law, who is asked to act, and the days on which the reminders go. Reminders go out each morning at 8:15am every day, London time.
Who this is for: letting agencies, landlords and tenants.
Deadlines: each date, the law behind it and whether it is done.
The calendar: every deadline, by day.
What you are deciding
Which dates apply to your properties, and whether the reminders reach the right person.
Your options
- The reminders go to the right person. Nothing to do. Act on each reminder and record what you did, and the reminders stop.
- They go to the wrong person. Check the property's service level, the duties accepted in writing and the property's lead.
- A date looks wrong. Check the dates it is worked out from: the tenancy start, the date a deposit was received, the date a certificate was issued.
The reminder schedules
Every date below uses one of these schedules. "Before" and "late" count from the due date.
| Schedule | When reminders are sent |
|---|---|
| Standard | 60, 30, 14, 7, 3 and 1 days before, on the day, then 1, 7, 14 and 30 days late, then monthly until six months late |
| Before the date | 60, 30, 14, 7, 3 and 1 days before, on the day |
| Certificate | 60, 30, 14, 7 and 1 days before, on the day, then 1, 7, 14 and 30 days late |
| Rent review | 90, 75 and 60 days before the earliest date a new rent can start |
| Approval chase | 3 and 7 days after the landlord was asked |
| Options letter | 14 days before the new rent starts |
| Pet decision | 7 days before, then 1, 7 and 14 days late |
| Pet information | on the day, then 4 and 11 days late the tenant was asked |
| Tenancy ending | 30, 14, 7 and 1 days before, on the day, then 1, 7 and 14 days late |
| For information | 30 days before, on the day |
| Arrears | 14 and 7 days before, on the day |
Before and at the start of a tenancy
| Date | When it is due, and the law | Schedule | Asked to act |
|---|---|---|---|
| Holding deposit: deadline for agreement | The 15th day beginning with the day it was received, unless another day is agreed in writing (Tenant Fees Act 2019 Sch. 2) | Before the date | Landlord side |
| Holding deposit: repayment | Within 7 days beginning with the relevant date (Tenant Fees Act 2019 Sch. 2) | Standard | Landlord side |
| Holding deposit: written reasons for keeping it | Within 7 days beginning with the relevant date | Before the date | Landlord side |
| Right to Rent check | Before the tenancy starts (Immigration Act 2014 s.22) | Standard | Whoever holds the duty |
| Written statement of terms | Before the tenancy is entered into (Housing Act 1988 s.16D) | Standard | Landlord side |
| Gas safety record, EICR and EPC on record | Before the tenant moves in | Standard | Landlord side (gas: whoever holds the duty) |
| Deposit protected and prescribed information given | Within 30 days beginning with the day it was received (Housing Act 2004 s.213) | Standard | Landlord side |
During the tenancy
| Date | When it is due, and the law | Schedule | Asked to act |
|---|---|---|---|
| Safety record given to the tenant | Within 28 days of the check (gas: GSIUR 1998 reg. 36; electrical: 2020 Regulations reg. 3) | Standard | Landlord side |
| Gas safety record, EICR renewal | Gas every 12 months; EICR at least every 5 years | Certificate | Landlord side (gas: whoever holds the duty) |
| Next rent increase can start | 52 weeks after the start or the last increase (Housing Act 1988 s.13) | Rent review | Landlord side |
| Landlord's approval of a proposed rent | Abide.Rent's own chase, counted from the day the landlord was asked | Approval chase | Landlord |
| New rent starts (Form 4A) | The date in the notice | Before the date | Landlord side |
| The tenant's options before a new rent | One letter to the tenant | Options letter | Tenant (told); landlord side told |
| Pet request answered | 28 days beginning with the request, or 7 days after the tenant's reply if more information was asked for (Housing Act 1988 s.16A) | Pet decision | Landlord side |
| More information for a pet request | Courtesy nudges to the tenant | Pet information | Tenant |
| Right to Rent follow-up check | Before a time-limited right to rent ends (Immigration Act 2014) | Before the date | Whoever holds the duty |
| PRS Database registration | Your region's deadline (Renters' Rights Act 2025) | Standard | Landlord side |
| End of the first 12 months | 12 months from the start (Grounds 1 and 1A cannot be used before) | For information | Told only |
| Repair response target | Abide.Rent's targets: 24 hours for an emergency, 7 days urgent, 28 days routine. Not legal deadlines | Each morning at 8:20am every day once overdue | Landlord side |
When a tenancy ends
| Date | When it is due, and the law | Schedule | Asked to act |
|---|---|---|---|
| Tenancy ends after the tenant's notice | The end date in the notice (Protection from Eviction Act 1977 s.5) | Tenancy ending | Landlord side; tenant told |
| Incoming tenancy starts | The start date recorded | Tenancy ending | Told only |
| Ground 8 arrears threshold | The date 3 months' rent (13 weeks' if weekly) is first unpaid (Housing Act 1988 Sch. 2) | Arrears | Landlord side |
| Earliest date for possession proceedings | The end of the notice period on the Form 3A (Housing Act 1988 s.8) | Before the date | Landlord side |
| Possession hearing | The date the court gives | For information | Told only |
| Re-letting restriction ends | 12 months after a Ground 1 or 1A notice (Housing Act 1988 s.16E) | For information | Told only |
"Landlord side" means the agency where it fully manages the property, otherwise the landlord. The other one is told.
What happens to late items
Reminders on the legal dates continue while an item is late: 1, 7, 14 and 30 days late, then monthly until six months late. After six months late an item is no longer sent on its own and stays in the Monday digest (7:30am every Monday). Items that were already late when they were first recorded, for example from an import, are gathered into one summary instead of a reminder each.
A worked example
A deposit of £1,440.00 is received on Friday 13 November 2026. It must be protected, and the prescribed information given, within 30 days beginning with that day: by Saturday 12 December 2026. Abide.Rent reminds the landlord side on Saturday 28 November, Saturday 5 December, Wednesday 9 December, Friday 11 December and on Saturday 12 December 2026. The 60- and 30-day reminders are not sent because those days came before the deposit was received. When the protection is recorded with its certificate, the reminders stop.
What Abide.Rent does for you
- Works out each date from the facts recorded, and moves it when those facts change.
- Sends each reminder once per step on the list, however often the record is opened.
- Stops reminding as soon as the step is recorded as done.
If something goes wrong
- A reminder keeps coming after the work is done
What to do: Record the step as done on the property, with its document. Reminders stop when the step is recorded, not when it is done outside Abide.Rent. - A date is a day out
What to do: Most legal periods count the first day as day one. Check the date the period starts from: the day the deposit was received, the day the request arrived.
Common mistakes
- Treating a repair target as a legal deadline. The targets are your own, and you can change them.
- Recording a step as done without the document. The reminder stops, but the evidence is missing when you need it.
What to do next
More in How it works
How Abide.Rent works: three parties, one recordWho the agency, the landlord and the tenant are in Abide.Rent, who is asked to act on each legal date, and how reminders reach them.
A new tenancy, from holding deposit to day 30Every step before and just after a tenant moves in: what the agency or landlord does, what the tenant gets, and the legal date for each.
Safety checks: gas, electrical, EPC and alarmsWhen each check is due, who arranges it, when the tenant must have a copy, and how the reminders run.